Secrets of a Sales Prospecting Email that Prospects Can't Say No To

Email is worth many channels that don't; generating valuable, personal feelings at scale.

We entirely concur with that. Here is the more extended part on the ROI of the email as a channel:

The yearly B2B review by ChiefMarketer reveals that email is the most reliable channel to create leads and also the most trustworthy channel that generates the highest ROI leads.

Excellent! Eager to write that good old prospecting email?

But wait, here is the complication. It is not only you, but there are thousands of sales reps like you who are rivalling to get your prospects consideration using emails.

Can you imagine the number of emails your average prospect gets every day?

Secrets of a Sales Prospecting Email that Prospects Can't Say No To

On average, an email user gets 147 emails a day. He/She then deletes nearly half of it in under 5 minutes.

That is not it. Only 24% of sales emails are regularly opened. That means over 75% of prospecting emails get overlooked!

Now, can you visualise how troublesome it would be to keep them open and reply to your prospecting email?

Admittedly, the complexity with email prospecting is not whether it serves as a channel, but whether you can make your emails highlighted in your prospects inbox and get them to reply.

In this post, we share 12 effective methods and suggestions to encourage you to get the most out of your email prospecting campaigns.

But first, lets begin with some rudiments.

What is Email Prospecting?

Email Prospecting is the job of reaching out via email to likely customers (prospects) with the intention of making contact and transforming them into your clients.

Why is Email Prospecting So Successful?

Here are the deductions as to why so many businesses use email prospecting to produce leads.

Low Cost, High ROI

Contrasted by other sales channels, emails have little overhead cost but ensure high profits. If you use a computerised email marketing tool, you can post thousands of emails with just one click.


Opposed to cold calling, a sales email is less vexatious because it does not put any burden on your prospects to give you an answer instantly. It gives them time to ponder your proposition or read your email again before choosing.

Measurable and Customizable

If you’re using an email computerisation program, you can effortlessly track and scale your email campaign. You will be able to assess and conclude what is faulty and make modifications within just a period of time.

Predictable Revenue Growth

Juxtaposed to blogging, inbound, and other channels, you can comfortably prognosticate your revenue growth by email prospecting. Once you have installed a model and a working process, you can alter it further as you go and build a predictable lead generation tool.

On top of all the given advantages, statistics also reveal that the average user spends 2.5 hours every day reading their emails. That is still a big chunk of time, so if you are capable to get your beneficiaries to open your emails, you are on the correct path.

How to Persuade Prospects to Respond to Your Email?

Sales prospecting using emails is unquestionably an impediment one that needs effort but it does not imply that you cannot work with it.

Is Cold Email Prospecting Right for Your Business?

Email prospecting is an extensively utilized sales channel. And it works.

But there is an enigma, though. Just because everyones performing it does not mean that it is valid for your company.

One way to ascertain if your business could profit from email prospecting is by analysing your products price point and the total number of possible customers who are an exceptional fit for your product right now.

At a very economical price point say you are selling a $10 product which could be marketed to millions of customers, a more mass-market channel like SEO or paid advertising would be a suitable channel.

Email prospecting works like magic when you have a very precise meaning of who your target customer is and have a way to develop a very appropriate list of such prospects.

Now that you comprehend what it is and whether your business would profit from using it, lets get knee-deep into some compelling techniques to decipher your email prospecting game.

Examine Your Prospects

Researching your prospects assists you with two essential things:

  • Verify if the prospect suits your Perfect Customer Profile.
  • Customize your prospecting email.

  • Secrets of a Sales Prospecting Email that Prospects Can't Say No To

    It is imperative to get the former right. There is no purpose in reaching someone who does not have a requirement for your solution. By sending them a prospecting email, you might end up pestering them and get your emails labelled as spam.

    So the first step to being strong in your email prospecting game is to discern who your fitting customers are. These are prospects that are perfect for your business and are highly prone to buy from you.

    In order to make certain the company matches your ideal customer profile, research on some fundamental attributes about the company, like:

  • Company Capacity (annual revenue, number of customers, number of employees)
  • Geographic Area
  • Industry market category or niche they assist
  • Duration of Company(how long they have been in marketing)
  • Product Offerings
  • Average Sale Size

  • Now that you realise if this business meets your ICP, what next?

    You need to obtain the appropriate person to reach out to this company. You need to understand the individual/job role in that company accountable for making buying choices that align with what you are marketing.

    Make this person your subject of research. The information you need to gather on this person depends on the brand of the company he serves for. The larger the size of the company, the larger the deal size. The larger the deal size, the more individualised your prospecting email should be.

    For companies with tiny deal sizes, spending less time by gathering some fundamental data on them as basic personalization would satisfy in this case.

    For companies of large deal size, spend more time accumulating more information on them as they repay to make your prospecting email more personalized.

    Personalization is Key

    The influence of customization cannot be stressed enough. Most prospecting emails get a feeble acknowledgement widely because they require personalization.

    Most of them are templated emails that seem cliche and sales. People are disturbed by mass-produced emails that have no respect for their particular concerns and needs.

    You need to add an individual touch that carries your care for them as people. Adding this special touch could make a world of difference to your email communication campaigns.

    Research by the University of Texas discovered that personalized content gave people a sense of authority and made them feel exclusive and unique. For this purpose, personalized content encourages customers to make a purchase.

    An individualised mailing was the most powerful email strategy of 2017.

    Besides, a personalized email increases click-through rates by 14% and conversion rates by 10%.

    So how should you go about individualising your prospecting email?

    Well, the level of personalization you should accomplish with your prospecting email is personal and relies on the number of prospects you want to contact.

    If you are focusing on a very small number of extremely important prospects, then you can allow it to get very personalized. The deal size hinges on that. The more important the deal size, the more personalized a prospecting email should be.

    At the bare minimum, add some fundamental personalization such as:

  • First Name
  • Last Name
  • Position/Title
  • Company Name

  • For prospects where the possible deal size could be valuable, connect deeper with them using some of these methods:

  • Coworker/Colleague Name
  • Contender Name
  • Demographic Data
  • Niche/Industry Data
  • First Name
  • Personal/Professional Interests
  • Alma Mater
  • Newly Published Content Piece(& Why you liked it)
  • New Business Challenges/Pain Points shown
  • Current Awards/Recognitions

  • Secrets of a Sales Prospecting Email that Prospects Can't Say No To

    Be as Low-Pressure as You Can Be

    No one desires to be strong-armed into doing something they do not desire to do. That is the reason why people are super sensitive to salespeople.

    Entrepreneur and Growth Strategist Devin Beverage of DevBev.Co recommends that rather than asking people for a gathering to consider your services, you can request them for a cup of coffee.

    The request should look/sound like this: Lets have a cup of coffee and see if we are a suitable fit. If not, I will be glad to point you in an accurate direction. What day works most suitable for you?

    The invitation does not look like your normal sales prospecting email but rather some sort of discussion. There are no ingredients for you compelling the prospect. Plus, if you offer to help them, even if they do not fancy it, you make it almost irresistible.

    Give Them Liberty to Decide

    One of the most powerful ways to regularly get a yes from prospects is to send them a calendar invite where they can pick the day and time they desire to schedule a gathering with you. Make sure to immediately link that calendar to your sales team so they can get information every time there are modifications.

    Keep Your Message as Short as Possible.

    Writing excessively much is one of the biggest blunders salespeople make when it gets to sales emails. Remember, your intent is not to tutor the prospect or overwhelm them with information. Rather, your aim is just to elicit a reply. Thats all. Prospects do not want to read various paragraphs. If your information is too lengthy, they will soon move on without answering, even if the subject line and first sentence grabbed their attentiveness. Your sales emails should never surpass five or six sentences -- and more precise is even more beneficial.

    Ask for Referrals

    Asking friends and customers for prospects is like allowing someone to do the heavy lifting for you. This is due to the assurance they have for the referer transfers to you. Then, you will be ready to work more intelligently and converge on whats necessary to grow your relationship.

    Utilize Your Website

    Do you know if you can utilise your website for your interest in scheduling meetings?

    Highlighting success stories and putting the spotlight on old and new customers will give your prospects an impression of what your company is all about. It also supports up to any requests you have about your company.

    Ask for Feedback

    Everybody has an idea and they love displaying that feeling. When you are reaching out to a prospect for the first time, inviting them for feedback about your product is more prone to get a reply rather than selling them your product. Once you build some sort of a connection with them, you can ask whether it is something they would consider buying.

    Always End with a Compelling Hook.

    One of the most significant errors salespeople make is disregarding to ask a question at the end of sales emails. When you end an email with something obscure such as, Looking forward to hearing from you! or Let me know if you want to connect, prospects have no irresistible reason to answer.

    A particular question, on the other hand, works as a hook to coerce prospects to respond to you. Some compelling closing questions cover: Which of these difficulties rings right for you? and What is the most reliable address to mail you this free evaluation?

    Make sure there is direct value in giving you a reply


    Email prospecting works and is an efficient outbound marketing procedure. Complete businesses worth hundreds of millions have been generated employing email prospecting as part of the powerful lead generation channel.

    However, it needs to be addressed with a well-read artifice.

    Once you emphasise and get the process going, it can modify your business into an expected lead generation tool.

    Contact Us:
    Telephone: (302) 268 6889
    Email: [email protected]

    About Us